Fundraisers and Special Events Venue Los Angeles
Whether you are planning a wedding, corporate event, retirement party, or some other celebration, chances are you will want to plan an event that leaves guests dazzled. This can be a heavy task to be responsible for. With so much riding on your event, you will want to carefully consider all the details that make the celebration truly successful. Throwing a party starts with a vision, including the vibe you are looking to create, along with the experience you and your guests will have during the celebration. The key to a successful event is finding the perfect fundraisers and special events venue in Los Angeles, California.
Consider the Type of Gathering You Will Be Having
Carefully think over the type of fundraisers and special events venue in Los Angeles that you will want to execute your vision. Consider the type of event you will be having. Are you responsible for organizing a large corporate meeting for business executives? Planning a charity fundraiser? Painstakingly pouring over wedding planning? The venue and overall components to your celebration will require that you take into account the type of gathering. Chances are a venue for an executive meeting will have different variables than throwing a wedding ceremony and celebration.
Location Is Everything
No matter the event, you will want to make efforts to ensure that your event is in a prime location. It’s important to hold your event at a Los Angeles fundraisers and special events venue that is easily accessible to your guests. If the majority of the people you are inviting have to travel a significant distance, you may want to consider holding the event at a venue closer to your guests. This may not always be a realistic option depending on the event. If this is the case, it may be a good idea to secure a venue that either offers guest accommodations or, in an area where hotels are only a short distance from the venue.
Staffing Ensures Guests Needs are Met
Throwing a party without staffing can become a real headache for the person who is planning it. Not only may your guests have specific requests, but you will also need someone to help with the setup and breakdown of the party. Not doing this almost always ensures that you will be scrambling the day of. In addition, having the appropriate amount of staff to maintain the venue and accommodate guests will take the burden off of you and leave your guests taken care of.
Communicative Venue Management You Can Rely On
The event coordinator or venue management can help bring your vision to life. When searching for a fundraisers and special events venue in Los Angeles, you will want to find a place that employs staff who will collaborate with you regarding your event and keep the lines of communication open. Planning an event can be stressful, when the coordinator or event planner does not communicate clearly with you, it can result in a failure to achieve your expectations.
Tour the Facility First
Always visit the site before choosing a particular fundraisers and special events venue in Los Angeles. Seeing prospective venues in person gives you the ability to assess whether it is the right fit. Photographs featured on websites can portray a venue in the best possible light. Seeing it in person can help you get a clear depiction of what the venue really has to offer.
The venue you choose and how you bring your vision to life is perhaps one of the most important aspects of throwing a buzzworthy celebration. Location is everything when it comes to finding the right venue for your next celebration. Finding the right one will be key to ensuring that you are able to bring your vision to life.
Metropol has two unique ballrooms that are perfect for hosting formal or special events like fundraisers up to 300 or 400 guests, respectively. We’ve had a ton of success hosting benefits and formal fundraisers at Metropol with plenty of room for guests, state of the art presentation capabilities and even plenty of room for the media to cover it if necessary. Check out the video for such an event that made the local news on NBC Los Angeles.
Each of Metropol’s ballrooms has a unique set of decorations and features that will lend themselves as a better setup depending on the tastes and needs of the host. Metropol’s Modern Ballroom accommodates up to 400 guests, is adorned with contemporary décor, and features banquet-wide LED lighting to augment presentations or entertainment. It has an 800 sq.ft illuminating dance floor, as well as an entertainment stage, two projection screens and a lavish glass staircase that leads to a room which can be used as a closed off VIP area for important guests.
The Millennium Ballroom is a 300-person capacity event space, offering the elegance of crystal chandeliers, a white marble foyer, elegant drapery and wooden drop frames that surround the ceiling’s beautiful lighting fixtures. It’s perfect for a more conservatively themed event for up to 300 guests.
Ten Important Things to Remember About Planning a Fundraiser
A fundraising event should have a clear and concise purpose. Is this truly a fundraising event? Or does it have other goals? Perhaps your organization may be hoping to raise money at the event, but the main function of the event is to gain publicity, or reach out to a new network. Many charitable events have more than one goal. Figuring out the details for your event like which fundraisers and special events Venue in Los Angeles you want to select will be easier if you know exactly what your purpose is.
2. Fundraising Goal:
Developing and communicating the amount of money you want to raise is crucial to a successful event. The amount you choose should be what you hope to net, that is, the amount you plan to raise after expenses are deducted.
While most of your time should be focused on how to bring money to the organization, it’s important to have a sharp eye on the money leaving the organization, especially for events. Your budget should include staff, invitations, space rental, catering, entertainment, transportation, security, utilities, and anything else that will be required to make the event a success. Some of these amenities may be included in your LA fundraisers and special events Venue list of offerings — so be sure to ask! Your budget should take into account your fundraising goal, ensuring that you raise that amount above and beyond all expenses. Be sure to leave a little extra room in your budget for unforeseen costs.
As part of your fundraising efforts, your event will most likely have a “host committee” and one or more “host committee chairpersons.” These people are responsible for contributing substantial amounts to the event and encouraging others to do the same. The host committee is generally composed of wealthy donors, business leaders, or local celebrities. The host committee and chairpersons are not responsible for actually running the event, but are integral to ensuring that you reach your fundraising goals.
5. Target Audience:
Who is the target audience for your event? Is this a general fundraiser where everyone will be invited? Or is this event geared towards a specific group like business people, parents, or young professionals? In short, you must decide whom you will invite to your event, and make sure that your event promotion is clearly focused on reaching that demographic.
6. Set – Up:
Your event staff should plan the event set-up well in advance. The set-up includes all of the particulars of the actual event: Where will it be? Will food be served? Will there be entertainment? What kind of dress will be required? What is the itinerary for the event?
Just like a new product, your event needs to be aggressively marketed to your target audience. You need to convince your supporters that your organization and event are worthy of their time and money. Draw up an entire marketing plan for the event. Possible methods of “getting the word out” include: using your non-profit’s fundraising network, mailed invitations, direct mail, phone banks, word of mouth and the event host committee.
Once you market your event, there must be a procedure in place for making the actual ticket sales, or accepting donations for the event. You must decide whether there will be different contribution levels for the event (such as a flat ticket charge, an extra charge to be invited to a V.I.P. reception in addition to the event, etc.). You must decide who will sell the tickets, how they will be shipped or delivered, and who will be responsible for organizing the incoming information.
While you probably won’t need a full run-through of your event, it is essential that everyone who is working the event know, ahead of time, what their responsibilities are, where they should be during the event, and how the event is going to “flow.” If you are having a large or unusual event, the key event staff may want to have a practice run to make sure that your operation is running smoothly. With a quality fundraisers and special events Venue in Los Angeles, you’ll likely already have a professional staff who’s not only able to practice any event-specific orchestration, but also knows how to improvise should unforeseen issues arise.
10. Thank – You:
One of the most oft heard complaints from contributors to charitable fundraising events is, “They never even said ‘thank-you.’” Ditto for your event volunteers. Make sure that the organization takes the time to send thank-you notes to everyone who is involved in your event, including contributors, volunteers, staff and vendors. Keep your donors happy… you’re probably going to be asking them for another donation sometime down the road.
Call Metropol Today
If you are looking for a fundraisers and special events venue Los Angeles has to offer, don’t forget to call Metropol to see how our venue beats all the other locations hands down!
As two of the best Los Angeles venues, they are both designed to make your wedding reception unforgettable. Schedule a tour of our premises, or take the virtual tour online. You will be impressed by the interior design as well as modern technology. See more features below:
- Fits up to 400 guests
- Custom design, custom-fit chandelier
- 5,500 sq. ft. with 800 sq. ft. wide dance floor
- Two large projection screens
- Entrance through the Foyer
- Entertainment Stage
- Glass Staircase leading to Bridal Lounge
- LED lighting with custom animation
- 300 guest capacity
- Blend of modern build and elegant decor
- 3,500 sq. ft. with 600 sq. ft. dance floor
- Separate entrance with water fountain
- Lovely center chandelier
- South entrance White LED lighting with custom animation
- Entertainment stage